The software we used previously had the ability to add alerts to individual athletes that could be removed once necessary. This was a great way to let coaches know if the athlete stilled owed us their banking info, had an injury or anything else we felt coaches needed to know about that athlete. We really miss that feature on Wodify.
A colored star on the profile (ala the waiver) would be a great away to implement it. Whether you tied that into notes I'm not sure. But by having it appear another colour for athletes starting their first class would definitely allow you to kill a couple of birds with one stone.
The coach could hover over the star, read the note and either acknowledge and delete the alert or leave it until the proper action/ time has passed. In the case of the new athlete it would automatically disable or continue to track their next 2 classes if that was deemed necessary.
An alert function would allow administration a way to communicate to coaches and help action get followed through in the gym without it being a big deal.
A portion of this has already been addressed and the remainder will be when the Coachboard is updated.
Coachboard accessible athlete notes for coaches to quick-view athlete notes. Ability to 'red flag' an athlete so that a coach can see an athlete status/condition/physical therapy recommendation/scaling/health condition that they should take into consideration when coaching them. The 'Notes' section is not enough on the admin dashboard. Coaches need to quickly view athletes who will be in their classes and read quickly about any concerns to tailor their wod with for that day. (Notes are limiting because they have a word count limit and they don't allow admin to keep a running report ordered by date recorded).
Stephanie Thomas commented
Yes, I would even like a reminder email, alerts or to-do list to help with more of a personal follow-up rather than automation.